By-law No. 1 (i) - The inaugural and annual meetings of the Board

By-Law Number: 
By-Law Section: 

1. An inaugural meeting of the Board shall be held in December of the year of the election of trustees.  Such meeting shall be held at the time, place and date as determined by the outgoing Board; and in the event that the Board shall not so determine, then such meeting shall be held at the hour of 20:00 in the Board Room of the Education Centre on the first Monday in December. (School Act, Section 49)

2. The Secretary-Treasurer, or, in his/her absence, the Acting Secretary-Treasurer, shall call the meeting to order and shall preside at such meeting until a Chairperson shall have been elected.  The presiding official shall proceed to read to the Board the returns of the election, if any, as certified by the Returning Officer or City Clerk and shall then report whether or not the trustees-elect, if any, have completed the declarations required by the School Act.  (School Act, Section 50, Regulation 382/93)

3. The presiding officials shall then call for nominations by ballot for the office of Chairperson.  Any trustee may be nominated for Chairperson.  The presiding officials will then announce the names of trustees nominated by ballot and at that time any nominee may withdraw.  If more than one nomination remains for the office of Chairperson, a vote by ballot shall be taken forthwith.  All trustees present at the meeting shall vote.  A clear majority of those present shall be required for election.  If there is no clear majority on the first ballot, balloting shall continue until a clear majority is achieved.  (School Act, Section 67)

4. If for the election of Chairperson, more than two nominations are received, and if at the first ballot no trustee receives a clear majority, balloting shall continue until one trustee shall have received a clear majority.  At each successive ballot the name of the trustee receiving the fewest votes at the previous ballot shall be dropped.  If by reason of an equality of votes it is not possible to determine which name shall be dropped, then a special ballot shall be taken for that purpose. (School Act, Section 67)

5. An annual meeting of the Board shall be held in December of the year in which there is no election of trustees.  Such meeting shall be the first regular meeting of the Board and the agenda, together with the regular business of the Board, may include a report from the retiring Chairperson and shall provide for the election of a Chairperson of the Board.

6. Following the Chairperson’s report, should he/she provide a report, the Secretary-Treasurer, or, in his/her absence, the Acting Secretary-Treasurer shall take the chair and forthwith proceed with the election of a Chairperson.  The election of the Chairperson shall be conducted in accordance with subsections (3), (5) and (6) of Section I of By-Law No. 1.  (School Act, Section 67)

7. The term of office of the Chairperson shall be from the date of the election until the following inaugural or annual meeting unless a majority of the Board wishes to hold an election before the following inaugural or annual meeting date.

8. The Vice-Chairperson shall be appointed by the Board.  The appointment and the term of the Vice-Chairperson shall be on the recommendation of the Chairperson of the Board after the Chairperson has consulted with other trustees