By-law No. 1 (v) - Standing Committees

By-Law Number: 
1
By-Law Section: 
V

1. There shall be the following Standing Committees of the Board: (School Act, Section 65)

I Management Co-ordinating

II Planning and Facilities

III Education and Student Services

IV Personnel and Staff Services

V Finance and Legal

2. Membership in the Standing Committees shall be as follows:

(a) The Management Co-ordinating Committee shall be composed of the Chairperson of each of the other Standing Committees and the Chairperson of the Board who shall act as Committee Chairperson.  The Chairperson of the Board may designate any one trustee as an additional member of the Committee, and may designate any trustee who is a member of the Committee to act as Chairperson of the Committee.

(b) The Education and Student Services Committee shall be composed of all members of the Board.

(c) All other Standing Committees shall be composed of four members each.

Except for the Management Co-ordinating Committee, the Chairperson and members of each Standing Committee shall be appointed by the Board on the recommendation of the Chairperson of the Board after the Chairperson has consulted with the other trustees.

3. Standing Committees shall have jurisdiction to consider and make recommendations to the Board in the matters assigned to them by the Board.  Matters not specifically assigned by the Board shall be within the jurisdiction of the Management Co-ordinating Committee.  (School Act, Section, 65)

4. If any vacancy shall occur in a Standing Committee of the Board, the Board shall name a successor to fill the position.

5. With the exception of the Education and Student Services Committee a quorum for Standing Committees shall be a majority of the members of the Chairperson and one member.  Three members shall constitute a quorum for the Education and Student Services Committee.

6. The Chairperson of the Standing Committee shall preside and may vote on all questions submitted.

7. All Standing Committees shall report their recommendations to the Board in writing and such reports shall be signed by the Chairperson.  A minority of any Committee may also report to the Board in writing.

8. Meetings of Standing Committees shall be convened by the Chairperson of the Standing Committee; with the exception of the Education and Student Services Committee, any two members of a Standing Committee may require a meeting of the Standing Committee to be convened.  Any three members of the Education and Student Services Committee may require a meeting to be convened.

9. Any member of the Board may attend meetings and participate in discussion of any Standing Committee, but only appointed members of the Standing Committee may vote.

10. Action of any Standing Committee shall not be binding until formally approved by the Board unless the Board by a majority vote gives the Standing Committee power to act.

11. The Superintendent and officials shall keep the Chairperson of each of the Standing Committees informed of matters within the jurisdiction of the Standing Committee.

12. The Chairperson of each Standing Committee shall designate a member to act as Chairperson in his/her absence.  Such appointee shall assume all powers and duties of the Chairperson when acting as such.

13. The Chairperson of the Board shall be ‘ex officio’ a voting member of a Committee and shall count in forming a quorum.

14. Recommendations to Standing Committees may be proposed by any member of the Committee and do not require to be seconded.