FEB-R: Selection of Architect and/or Consultants for Major Projects

The Board of Education of School District No. 39 - Vancouver (the “Board”) will use architects and other professional consultants as prime consultants as required for school projects. The Board will pre-qualify prime consultants who are interested in working on a variety of projects. The Board will maintain a List of Pre-Qualified Prime Consultants (the “List”). 

Selection Process 

Stage I: Pre-qualification 

• The Board will invite responses from consultants who are interested in pre-qualifying for the provision of prime consultant services to the Board.  The purpose of this process is to develop and maintain a list of consultants with the required expertise, capabilities and resources to provide services as prime consultants. The Planning and Facilities Division will manage the sufficiency of the List of Pre-Qualified Prime Consultants to suit current and future project demands.
• A Selection Committee, consisting of the Chair of Committee II – Planning & Facilities, the Assistant Secretary Treasurer Facilities, Facility Division Manager, Manager of Purchasing and Food Services will co-ordinate the process for assessing the responses to the request for pre-qualification from the consultants. The Selection Committee will evaluate the consultants using a set of pre-established criteria and determine if the consultants are appropriate for inclusion on the List.
• The Selection Committee will put forward the recommended List of Pre-Qualified Prime Consultants to the Planning and Facilities Committee.
• The Planning and Facilities Committee can support the recommendation of the Selection Committee and refer it to the Board for approval.  

Stage II: Project-Specific Appointment

• If the list is sufficient, the Working Committee, consisting of, an Associate Superintendent, the Assistant Secretary Treasurer - Facilities, Facility Division Managers, Manager of Purchasing and Food Services will determine the availability of a number of consultants. These consultants will be requested to submit a proposal on a project-specific basis.  
• The Working Committee will review the short-listed candidates, may arrange for interviews and will appoint a prime consultant for each relevant project. 

DMT Responsability: ASF