FNC-R-4: Use of Facilities and Grounds for Commercial and Non-Profit Use: Filming

The Vancouver School Board of School Trustees (the “Board”) makes its facilities and grounds available for filming with the understanding that school programs will not be disrupted and that, in addition to the rental rates, all expenses incurred by the Board in renting facilities and grounds will be recovered.

Location personnel may go to schools to take preliminary still shots.  They must identify themselves at the school office and receive permission from the school administration to view specific areas.

When a site is selected, a letter of intent, the script, and an insurance certificate for $2,000,000 must be sent to the Rentals Section.  The script must first be approved by the Communications Office and, then, permission received from the school administration to film in designated areas.  Subsequent to receipt of approvals, a contract will be drawn up to be signed.  The total rental charge, in accordance with current rental rates, as well as a deposit to cover the estimated out-of-pocket expenses to be incurred by the Board in servicing the rental, must be paid before filming commences.  A total accounting of costs will be done after filming and a reimbursement or invoice for additional costs will then be issued.

With prior approval of the Board, the film company may make changes to buildings or grounds (e.g. painting), but all changes must be restored by the VSB Board maintenance group.  Hook-ups into facility electrical panel boxes must be done by VSB Board electrical staff.

DMT Responsibility: D-FSS