IHHA-R: Individual Help

The policy (see GCQAB - Tutoring for Pay) of the Board of School Trustees (the “Board”) permits teachers within the school district as well as outside tutors and therapists to work with individual students outside regular classes. 

The following regulations apply to the teaching of auxiliary classes in music (piano, band, and orchestral instruments)  but are also applicable, with appropriate adjustments, to other types of auxiliary teaching and tutoring: 

• private teachers wishing to offer their services in the schools shall: 
  • apply in writing to the Associate Superintendent - District Learning Services giving details of professional training and experience; 
  • agree to pay the normal rental fee for school space and equipment; 
  • establish an instructional fee with the  Associate Superintendent - District Learning Services; 
  • keep the class as small as economically feasible; 
  • hold all classes on the school premises; 
  • work directly with the principal of the school at all times, in all matters; 
  • work in the school or schools decided upon after consultation between the teacher, the principal, and the Associate Superintendent - District Learning Services; 
• it is further understood that: 
  • the  Associate Superintendent - District Learning Services or designate will visit the classes in session to ascertain that the classes are functioning to the mutual satisfaction of all concerned;
  • teachers will be granted permission to do this work whether or not they belong to any specific organization; 
  • teachers will encourage their students to participate in the school's musical activities. 
• if tutoring is recommended as a result of the family seeking testing by outside agencies, the following will apply: 
  • all requests for tutoring will be reviewed by the principal and the school-based team; 
  • the principal will meet with the parents or guardian, who shall provide the principal with the testing results and report(s) of the tutor; 
  • if reports are not forthcoming and/or if the recommendation of the school-based team is not compatible with the suggested tutoring program, the principal will send this information by registered mail to the parent, with copies to the Associate Superintendent - District Learning Services; 
  • once a tutor has been selected by the family, the principal will meet with the prospective tutor to discuss a program, schedule, and the compatibility of the proposed program (the student shall not receive tutoring during fine or practical arts or physical education time). 
  • the tutor will be invited to a school-based team meeting; 
  • the final tutoring schedule will be approved by the principal; 
  • it is understood that the tutor will co-operate fully with the student's classroom teacher; 
  • space shall be provided if available. 

DMT Responsibility: AS-HR