KG-R-1: Community Use of School Facilities

• Day schools and night schools have first call on school facilities.
• Rental rates charged for commercial use of facilities are 100% higher than those charged to non-profit community groups.
• An additional sum will be charged for use on non-school days; these include Saturdays, Sundays, school holidays, and statutory holidays.
• A rental fee is charged for adult team use of playfields. Groups may reserve playfields, other than those used by the Park Board, through the Board of School Trustees (the “Board”) Rentals Section.
• Permission is not granted for use of playfields after dusk, and police are authorized to remove anyone loitering on school property after dusk.
• Permission is granted for teams to use school grounds for softball, lacrosse, etc.; hardball (baseball) is permitted in certain cases.
• The playing of golf, or the driving of golf balls, is not permitted on school grounds under any consideration.
• School playing fields may be used during the summer; however, leases are subject to cancellation if complaints are received from the residents in the neighbourhood.
• Persons renting school facilities must comply with the City Fire By-laws and Regulations; these include no smoking on the premises, using only fire-proofed props, not exceeding the seating capacity, and keeping exits clear.
• Adequate supervision is essential, and all persons renting schools are required to give this careful attention. They should carry appropriate insurance and be prepared to pay for any damage done.
• Stage or property fixtures may be left on the stage or stored in the school with the permission of the school principal.  The Board will not be responsible for any property left on school premises.
• Gymnasiums are not rented for indoor practice for soccer, lacrosse, softball, baseball, and football or for adults playing floor hockey.
• All facilities are rented on an “as is” basis; this applies to suitability, condition, and service.
• The Board's obligation is restricted to the provision of facilities as they exist at the time of the rental.
• Equipment is not included, except badminton and volleyball nets in gyms and standard pianos in auditoriums (in some schools, a grand piano may be provided at additional cost).
• Individuals or organizations who wish to rent Board facilities must include in their advertising the fact that the rental of Vancouver public school facilities does not necessarily constitute Board support for the program.
• No advertising may be done through the school nor can advertising be attached to the outside of the school building.
• Persons attending any function in a school must obey all reasonable directions of the Board employee in charge of the school building at that time. This is an important safety precaution.
• All persons renting school facilities are required to agree to hold the Board harmless from all and any liability resulting from bodily injury, damage to property, and up to $1,000 damage resulting from fire.
• Unless expressly approved by the Board, consumption of liquor on any portion of school premises is prohibited.
• The Board may cancel or revoke any rental at any time with or without cause, and no claim may be made against the Board for damages or reimbursement on account of any loss, damage, or expense whatsoever.

 FAILURE TO COMPLY WITH THESE REGULATIONS COULD RESULT IN CANCELLATION OF THE RENTAL

DMT Responsibility: D-FSS