Meeting Agendas (current)

Current Meeting Agendas

Notice of Meeting

A  meeting of the Board of Education of School District No. 39 (Vancouver) will be held in Room #114  (the Boardroom) of the VSB Education Centre, 1580 West Broadway, Vancouver, British Columbia on Monday, June 25, 2018 at 7:00 pm.

AGENDA

The meeting is being held on the traditional unceded territory of the Musqueam, Squamish and Tsleil-Waututh Coast Salish Peoples.

1.

PROGRAM  HIGHLIGHTS

 

1.1

Summit Leaders Program 

 

1.2

Drumming Our Way Home 

 

2.

CONFIRMATION OF MINUTES

 

2.1

Meeting of May 28, 2018 

 

2.2

Matters Arising from the Minutes

 

 

2.2.1

City Development Permit Process

 

3.

BC HYDRO PROPOSAL (Appendix A)

 

4.

SUPERINTENDENT’S UPDATE

 

5.

STUDENT TRUSTEE REPORT

 

5.1

Introduction of New Student Trustee

 

6.

COMMITTEE I:  MANAGEMENT CO-ORDINATING

 

6.1

Report: Meeting of June 6, 2018

 

6.2.

Matters Arising from the June 6, 2018 Report

 

 

6.2.1

School Fees

 

 

 

That the Board approve publication of all school fee schedules for the

2018-2019 school year.

 

 

6.2.2

Naming and Renaming

 

 

 

That a Naming/Renaming Working Group be formed to develop draft

guidelines and considerations in the revision of Board policies governing the naming and renaming of facilities (FF: Naming New Facilities and FFC: Re-naming Existing School Facilities).

 

 

6.2.3

Live Streaming / Video Archiving of Board and Standing Committee Meetings

 

 

 

That the Board of Education directs staff to investigate a live streaming solution for Board and standing committee meetings for implementation in September 2018.

 

 

6.2.4

Educational Cycling Programs

 

 

 

That the Vancouver School Board direct staff to explore working in co-partnership with City of Vancouver staff on delivering improved educational cycling programs for students in our schools, and to report back to the board during the 2018/19 school year.

 

 

6.2.5

Disposable Plates, Cups and Cutleries

 

 

 

6.2.5.1

That all VSB meetings where beverages are served, paper and plastic disposable cups be banned.  Ceramic cups or glasses to be provided by the cafeteria, collected later to be washed.

 

 

 

6.2.5.2

That all VSB meetings where food is served, paper plates and plastic/disposable utensils be banned.  Ceramic plates and metal utensils to be supplied by the cafeteria, collected later and washed.

 

 

6.3

New Business / Enquiries

 

7.

COMMITTEE II:  PLANNING & FACILITIES

 

7.1

Report:  Meeting of June 13, 2018

 

7.2

Matters Arising from the June 13, 2018 Report

 

 

7.2.1

University Hill Family of Schools Grade Reconfiguration

 

 

 

That the Board approve the proposed changes in grade configuration for the University Hill Family of schools.

 

 

7.2.2

Maple Grove Elementary Hydro Statutory Right of Way

 

 

 

That the Board authorize the Secretary Treasurer to sign the Statutory Right of Way on their behalf.

 

 

7.2.3

2019 / 2020 Annual Capital Plan Submission

 

 

 

That in accordance with provisions under section 142 (4) of the School Act, the Board of Education of School District No.39 (Vancouver Board of Education) approves the proposed Five-Year Capital Plan.

 

7.3

Report:  Meeting of June 20, 2018

 

7.4

Matters Arising from the June 20, 2018

 

 

7.4.1

School Attendance Area Boundary Review

 

 

 

 

7.4.1.1

That the current catchment review process timeline be extended to allow staff time to adjust and amend catchment.

 

 

 

7.4.1.2

That staff conduct a detailed review of current policies governing catchment adjustments and registration/enrolment to identify possible revisions to current policies taking into consideration feedback received through the catchment review consultation

 

 

 

7.4.1.3

That staff revisit and revise catchment adjustment proposals for Board consideration.

 

7.5

New Business / Enquiries

 

 

 

 

 

8.

COMMITTEE III:  EDUCATION & STUDENT SERVICES

 

8.1

Report: Meeting of June 6, 2018

 

8.2

Matters Arising from the June 6, 2018 Report

 

 

8.2.1

French Immersion Program Review

 

 

 

That the VSB endeavor to enroll two Kindergarten French Immersion divisions in each of the Early French Immersion sites which could involve a combination of consolidating, relocating or adding programs.

 

 

8.2.2

Board / Authority Approved Courses

 

 

 

That the Board approves the one revised Grade 10 BAA course, Computer Hardware 10, and the two revised Grade 10 BAA ELL courses Academic Strategies for English Language Learners 10 and English Language Development 10 as submitted.

 

8.3

New Business / Enquiries

 

 

 

 

 

9.

COMMITTEE IV:  PERSONNEL & STAFF SERVICES

 

9.1

Report: None

 

9.2

New Business / Enquiries

 

 

9.2.1

Year-End Wrap Up (verbal update)

 

 

 

 

 

10.

COMMITTEE V:  FINANCE & LEGAL

 

10.1

Report:  Meeting of June 11, 2018

 

10.2

Matters Arising from the June 11, 2018 Report

 

 

10.2.1

Trustee Elections Bylaw

 

 

 

That the Board of Education consider adopting a new Trustee Elections Bylaw at its
June 25, 2018 meeting that would include changing the order of names on the ballot to be selected by lot to agree with the City of Vancouver.

 

 

10.2.2

Creating a Student Funding Mechanism

 

 

 

That the VSB develop a web link for donations for scholarships for secondary students to transfer to local universities (SFU and UBC). These funds would be managed by each school to fund needy talented students.


 

10.3

New Business / Enquiries

 

 

10.3.1

Annual Budget Bylaw 2018 – 2019 Final Ready

 

(Submit completed Question Period forms to the Recording Secretary.)

 

11.

REPORT OF PRIVATE SESSION ITEMS

 

12.

REPORTS FROM REPRESENTATIVES TO OTHER ORGANIZATIONS / ADVISORY COMMITTEES

 

12.1

Report from Trustee Zaichkowsky on the Vancouver Heritage Committee meeting held
May 31, 2018.

 

12.2

Report from Trustee Zaichkowsky on the Vancouver Heritage Committee meeting held

June 4, 2018.

 

12.3

Report from Trustee Fraser on the Vancouver City Planning Commission meeting held

June 13, 2018.

 

12.4

Report from Trustee Gonzalez on the Arts and Culture Policy Council meeting held June 12, 2018.

 

12.5

Report from Trustee Gonzalez on the Joint Council on Childcare meeting held May 24, 2018.

 

13.

NEW BUSINESS / ENQUIRIES

 

 

14.

QUESTION PERIOD

 

15.

ADJOURNMENT

 

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VANCOUVER SCHOOL BOARD

BOARD / COMMITTEE OF THE WHOLE MEETING 

 

                                       Wednesday, May 16, 2018 at 7:00 pm

Room 114 (Boardroom), VSB Education Centre

1580 West Broadway, Vancouver BC

 

 

REVISED AGENDA

The meeting is being held on the traditional unceded territory of the Musqueam, Squamish and Tsleil-Waututh Coast Salish peoples.

 

 

I.          Call Meeting to Order

 

II.         Motion to Dissolve the Board Meeting into Committee of the Whole

 

III.        Delegations re:  2018 / 2019 Preliminary Draft Budget Operating Fund, version 2

 

Delegations will commence at 7:00 pm and will present at 5-minute intervals.


Stakeholder Delegations 

1. Vancouver Secondary Teachers' Association (VSTA) 
2. Vancouver Elementary School Teachers' Association (VESTA) 
3. Vancouver District Student Council (VDSC) 
4. Building Trades
5. Canadian Union of Public Employees, Local 15 (CUPE 15)
6. International Union of Operating Engineers, Local 963 (IUOE 963)

 

Other Delegations

7.Friends of the School Library
8.Alexander Dow

 

Feedback re 2018-2019 Preliminary Draft Operating Fund Budget
- Preliminary Draft document: 2018-2019 Operating Fund Budget, version 2

IV.        Motion to Rise and Report from the Committee of the Whole

 

V.         Motion to Reconvene the Board Meeting

 
VI.         Adjournment

 Vancouver School Board
Board / Committee of the Whole Meeting

Tuesday, April 24, 2018 at 5:00 pm
Room 114 (Boardroom), VSB Education Centre
1580 West Broadway, Vancouver BC

REVISED AGENDA

(Updated April 24, 2018 at 3:15 pm)

The meeting is being held on the traditional unceded territory of the Musqueam, Squamish and Tsleil-Waututh Coast Salish peoples.

I.   Call Meeting to Order

II.  Motion to Dissolve the Board Meeting into Committee of the Whole

III.  Delegations re:  2018/2019 Preliminary Draft Budget Operating Fund

Delegations will commence at 5:00 pm and will present at 5-minute intervals.

Stakeholder Delegations:

1.Canadian Union of Public Employees, Local 15 (CUPE 15) - Debbie Mohabir and Thomas Leung
2.Vancouver Elementary Principals and Vice-Principals Association (VEPVPA)
3.Vancouver Elementary School TEachers' Association (VESTA)
4.Vancouver Secondary Teachers' Association (VSTA)

Other Delegations:

1.Friends of the School Library
2.Prince of Wales Mini School Parent Group
3.Point Grey Mini School Parent Group
4.Alexander Dow
5.Adi Pick
6.Aaron Leung

IV.  Motion to Rise and Report from the Committee of the Whole

V.  Motion to Reconvene the Board Meeting

VI.  Adjournment

 

Notice of Meeting

A meeting of the Management Co-ordinating Committee (Committee I) will be held in Committee Room #180 of the Education Centre, 1580 West Broadway, Vancouver, British Columbia on

Wednesday, June 6, 2018 at 5:00 pm

AGENDA
 

The meeting is being held on the traditional unceded territory of the Musqueam, Squamish and Tsleil-Waututh Coast Salish peoples.

 DelegationsPresenters
   
   
 Items Requiring Board Actions / Motions
   
1.School Fees  (Electronic attachments - updated June 4, 2018)Richard Zerbe, Director of Instruction
   
2.Naming and Renaming PolicyDavid Nelson, Associate Superintendent
   
3.Live-streaming of Board MeetingsDavid Green, Secretary Treasurer
   
4.Notice of Motion - Educational Cycling ProgramsJanet Fraser, Chairperson
   
5.Notices of Motion - Disposable Plates, Cups and CutleriesJudy Zaichkowsky, Trustee
   
 Reports for Trustees' Information 
   
6.  Communications OutlinePatricia MacNeil, Director of Communications
   
   
 Information Item Requests 
   
   
 Date and Time of Next Meeting 
   
 Wednesday, September 12, 2018 at 5:00 pm in Room 180 
   

 

NOTICE OF MEETING

A meeting of the Planning and Facilities Committee (Committee II) will be held in the Boardroom of the Vancouver School Board Education Centre, 1580 West Broadway, Vancouver, British Columbia on

Wednesday, June 20, 2018 at 5:00 pm

REVISED AGENDA

The meeting is being held on the traditional unceded territory of the Musqueam, Squamish and Tsleil-Waututh Coast Salish peoples.

 Delegation(s)Presenters
   
1.BC Hydro Proposal - Research NeededHeather Charlton
 (timed item:  5:00-5:10) 
   
2.BC Hydro Proposal - Families FeedbackGreg Chopiuk, Leanne Dospital - Roberts PAC
 (timed item:  5:10-5:20) 
   
3.BC Hydro Proposal - Risks and General Feedback (PowerPoint)Phillip Ryan
 (timed item:  5:20-5:30) 
   
4.BC Hydro ProposalSpencer Chandra Herbert
 (timed item:  5:30-5:40) 
   
5.BC Hydro Proposal Heidi McDonell
 (timed item:  5:40-5:50)- Chair of the Board of Mole Hill Housing Society
   
 Reports for Trustees' Information 
   
6.BC Hydro Proposal at Roberts AnnexJ. David Green, Secretary Treasurer
 

 - Attachment 1 - The C & E Group summary report on the District's consultation process

 
  - Attachment 2 - FAQ document related to the proposal 
  - Attachment 3 - BC Hydro's public consultation report 
  - Attachment 4 - BC Hydro's consultation response memo 
   
 Items Requiring Board Actions / Motions 
   
7.Elementary School Attendance Boundary Review (PowerPoint)Jim de Hoop, Manager-Planning
   
 Information Item Requests 
   
 Date and Time of Next Meeting 
   
 Wednesday, September 12, 2018 at 6:00 pm in Room 180 
   

 

Notice of Meeting

A meeting of the Education and Student Services Committee (Committee III) will be held in Room #180 of the VSB Education Centre, 1580 West Broadway, Vancouver, British Columbia on Wednesday, June 6, 2018 at 6:00 pm.

 

AGENDA

The meeting is being held on the traditional unceded territory of the Musqueam, Squamish and Tsleil-Waututh Coast Salish peoples.

DelegationPresenter
  
1.  Student Presentation - Coding (PowerPoint)Audrey Van Alstyne, District Principal, Learning Technology
  
Items Requiring Board Action/Motions 
  
2.  French Immersion Program Review  (PowerPoint)Adrian Keough, Director of Instruction
  
3.  Board/Authority Approved Courses (BAA)Aaron Davis, Director of Instruction
  
Reports for Trustee's Information
  
4.  Special Education Review

Jody Langlois, Associate Superintendent

     Questions Arising from the ReportMette Hamaguchi, Director of Instruction
  
5.  School Plans UpdateRob Schindel, Associate Superintendent
  
6.  ArchivesJody Langlois, Associate Superintendent 
  
Information Item Requests 
  
Date and Time of Next Meeting 
  
Wednesday, September 12, 2018 at 6:00 pm in Room 180 

 

 

Notice of Meeting

A Joint Plenary meeting of the Education & Student Services and Finance & Legal Committees (Committee III/V) will be held in the Boardroom of the Vancouver School Board Education Centre, 1580 West Broadway, Vancouver, BC on Wednesday, May 2, 2018 at 7:00 pm.

 AGENDA

The meeting is being held on the traditional unceded territory of the Musqueam, Squamish and Tsleil-Waututh Coast Salish peoples.

 Reports for Trustee Information  
   
1.

2018-2019 Preliminary Operating Fund Budget (2nd Draft)

S. Hoffman and. J.D. Green

  - PowerPoint presentation 
   
 Information Item Requests 
   
 Date and Time of Next Meeting 
   
 Plenary Committee III/V on Wednesday, May 16, 2018 at 7:00 pm in the Boardroom 

Notice of Meeting

A Meeting of the Personnel and Staff Services Committee (Committee IV) will be held in Committee Room # 180 of the Education Centre, 1580 West Broadway, Vancouver, British Columbia, on

Wednesday, May 16, 2018 at 6:00 pm 

AGENDA

The meeting is being held on the traditional unceded territory of the Musqueam, Squamish and Tsleil-Waututh Coast Salish peoples.

Reports for Trustees' InformationPresenters
  
1.  General Bargaining Update J. Horsley-Holwill, Senior Manager
    (verbal update / presentation) Employee Relations 
  
2.  VTF Bargaining PresentationK. Shipley, VSTA / J. Sutherland, VESTA
     (verbal update / presentation) 
  
3.  Staffing updateD. Nelson, Associate Superintendent
         
  
Information Item Requests 
 
Date and Time of Next Meeting 
  
Wednesday, June 13, 2018 in Room 180, VSB Ed Centre at 6:00 pm. 

 Notice of Meeting

A meeting of the Finance & Legal Committee (Committee V) will be held in Commitee Room #120 of the VSB Education Centre, 1580 West Broadway, Vancouver, British Columbia on

Monday, June 11, 2018 at 6:00 pm

AGENDA

The meeting is being held on the traditional unceded territory of the Musqueam, Squamish and Tsleil-Waututh Coast Salish Peoples.

  Presenters
   
1.2017 / 2018 Audit Plan Presentation by Office of the Auditor General
- Attachment
Russ Jones, Deputy Auditor General
Chris Lawson, Engagement Leader
Charity Holling, Engagement Manager
   
 Items Requiring Board Motion / Action 
   
2.Trustee Elections BylawJ. David Green, Secretary Treasurer
   
 Reports for Trustee Information 
   
3.2017 / 2018 Financial Update  (PowerPoint for Items 3 & 4)J. David Green, Secretary Treasurer
4.2018 / 2019 Budget UpdateJ. David Green, Secretary Treasurer
5.Funding Formula Review "What we heard"J. David Green, Secretary Treasurer
6.Scholarship donations on websiteJ. David Green, Secretary Treasurer
   
 Information Item Requests 
   
   
 Date and Time of Next Meeting 
   
 Wednesday, September 19, 2018 in Room 180 at 7:00 pm 
   

Notice of Meeting

A joint plenary meeting of the Education and Student Services Committee and Finance & Legal Committee (Plenary Committee III/V) will be held in the Boardroom of the VSB Education Centre, 1580 West Broadway, Vancouver, British Columbia, on Wednesday, April 18, 2018 at 6:00 pm.

 

AGENDA


 The meeting is being held on the traditional unceded territory of the Musqueam, Squamish and Tseil-Waututh Coast Salish peoples.

   
 
                 Presenters

 

  
 Reports for Trustee Information 
   
 1.  2018 - 2019 Preliminary Draft Operating Fund Budget 
     - PowerPoint Presentation
     - Report
S. Hoffman, Superintendent of Schools
J. D. Green, Secretary Treasurer
   
 Date and Time of Next Meeting 
 Wednesday, May 16, 2018 at 7:00 pm in the Boardroom