The major responsibilities of the Secretary-Treasurer's Office include:

• Overseeing the business divisions of Finance, Purchasing and Administration, and Facilities and Planning, as well as  providing support to the trustees
• Recording and maintaining records for the board and standing committee meetings
• Coordinating board and standing committee meetings, and creating and distributing board correspondence
• Maintaining the VSB website for board and standing committee meetings
• Providing business, budget and financial advice to internal and external stakeholders
• Overseeing Freedom of Information and Protection of Privacy requests
• Fulfilling the responsibilities and requirements of the Secretary-Treasurer as outlined in the School Act

Department Contacts

Find information on Freedom of Information

Delegation to Special Board/Committee of the Whole Meetings

In June 2021, the Board passed a motion to continue a Delegation pilot project for the 2021-2022 school year.  This follows the first phase of the pilot that took place in the last three months of the 2020-2021 school year.  During this second phase of the pilot, delegations will not be scheduled or heard at any regular Standing Committees.  Delegations will be received through Committee of the Whole meetings to which stakeholders will be invited and encouraged to attend.  These Committee of the Whole meetings will be scheduled for a week prior to the regular Board meetings.  This second pilot will be evaluated and reviewed at the April, 2022 Board Meeting to make a decision on how to proceed with delegations for the rest of that year and for the 2022-2023 school year.

The dates for Delegation pilot meetings for the 2021-2022 are:

• Wednesday, September 22, 2021 – 7:00 PM (Delegation requests close on Sep 17 @ 4:30pm.)
• Monday, October 18, 2021 – 5:00 PM (Delegation requests close on Oct 13 @ 4:30pm.)
• Monday, November 22, 2021 – 5:00 PM (Delegation requests close on Nov 17 @ 4:30pm.)
• Monday, December 6, 2021 – 5:00 PM (Delegation requests close on Dec 1 @ 4:30pm.)
• Monday, January 24, 2022 – 5:00 PM (Delegation requests close on Jan 19 @ 4:30pm.)
• Tuesday, February 22, 2022 – 5:00 PM (Delegation requests close on Feb 16 @ 4:30pm.)
• Tuesday, April 19, 2022 – 5:00 PM (Delegation requests close on Apr 13  @ 4:30pm.)

The Province’s Public Health Office’s response to the COVID-19 pandemic has significantly changed the way people interact. The requirements to maintain physical distance from others and to not gather in large crowds have resulted in the need to change the way we meet in most cases from face to face to virtual.  The District uses Microsoft Teams as its virtual platform for meetings and has developed procedures to include members of the public who wish to make a delegation to a Committee of the Whole.  Currently the Education Centre is closed to the public.  The Committee of the Whole meetings are live streamed. 

Making Delegation Arrangements

Those who wish to speak at a Committee of the Whole meeting please refer to the excerpt from Board Policy 7:  Board Operations – Procedures for Delegations to Board

Please note that during this pilot project, the policies on the website regarding delegations remain unchanged.  This includes Policy 7 – Board Operations and Policy 8 – Standing Committees.

Individuals or delegations wishing to appear before a Committee of the Whole should contact the following by email (please include contact phone number):

J. David Green, Secretary Treasurer - dgreen@vsb.bc.ca

Maggie Yuen, Assistant to Secretary Treasurer - mmyuen@vsb.bc.ca