The Ministry of Education Capital Project Procurement Procedures establish the framework that the school district must follow for
seismic and new school capital projects. This framework involves four
stages.
PROJECT IDENTIFICATION
Long Range Facilities Plan
VSB Long-Range Facilities Plan for 10+ years.
Project Identification Report (PIR)
Preliminary assessment describing the general project rationale, potential project scope and order of magnitude costing.
Capital Plan
Ministry of Education requirement to identify the planned projects for the next five years.
The 2020/21 Capital Plan is scheduled for submission to the Ministry of Education by June 30, 2019.
Seismic Project Identification Report (SPIR)
Technical report which assesses structural mitigation measures for the existing building.
FEASIBILITY
Project Definition Report (PDR)
Detailed
examination of factors such as enrolment projections, possible seismic
mitigation concepts, temporary accommodation needs, and project
costing. Typically three seismic mitigation concepts are investigated:
upgrade of the existing building, partial replacement of the existing
building, and full replacement. This report recommends a preferred
concept for approval, first by the Vancouver Board of Education and then
by the Ministry of Education. The design of the preferred concept
does not take place at this stage (see Design Development).
Project Agreement
Once
a Project Definition Report is approved by both the VBE and the
Ministry, a Project Agreement outlining the project scope and funding is
signed.
DESIGN
Design development
consists of two stages. The preliminary design takes into
consideration the specific site and building characteristics,
educational objectives, and budget. Working drawings are then prepared
to secure City of Vancouver development / building permits and as part
of the tender package.
CONSTRUCTION
Once City of Vancouver permits are obtained, the project is publicly tendered.
Once the project is awarded to the successful bidder, construction begins.
