GBCA: Conflict of Interest

Classification: 
G: Personnel
Code: 
GBCA

A conflict of interest arises where an employee’s private interest affects the discharge of his/her duties with the Board of School Trustees (the “Board”).  A conflict of interest can exist without wilful wrongdoing and without evidence that an employee’s judgement was, in fact, affected.  Conflict of interest occurs when an employee is involved directly or indirectly in an activity, interest, or association (other than a job-related professional association or labour union) that may or will influence his/her actions, recommendations, or decisions in carrying out his/her duties as an employee of the Board.  Where employees perceive a conflict exists or are uncertain as to whether or not a conflict of interest exists, they must discuss the matter as soon as possible with their supervisor or department head before acting further. 

For the protection of the Board’s interest or to avoid prejudicing the Board’s position on a subject matter and for the protection of those serviced by the Board, employees who deal with or obtain information identified or understood to be confidential shall not discuss or disclose such information to other employees or other persons or organizations, except as authorized by their supervisor or department head.  Employees with access to confidential material must take reasonable care to prevent its examination by unauthorized persons.  Supervisors will make every reasonable effort to advise employees as to what specific information or types of information are confidential.  Employees uncertain whether information is considered to be confidential are expected to obtain direction from their supervisor or department head. 

Employees may not use or attempt to use information not available to the public to attempt to obtain a benefit for themselves or anyone else. 

It is recognized that disclosure of information deemed confidential may be necessary if an employee is under oath, under subpoena, or attending or taking part in a hearing pursuant to the employee’s rights under a collective agreement. 

Rationale 

Public confidence in the impartiality, independence, and integrity of Board employees is essential for the proper administration of the Board’s affairs.  To maintain this confidence, employees must not participate in activities that may or will conflict with their obligations to the Board. 

This policy applies to all Board employees.  Failure to meet the Board’s requirements in relation to conflict of interest is considered to be a serious breach of the employee’s obligations that may result in discipline or dismissal. 

Even when an actual conflict of interest does not exist, employees are expected to be careful of conduct that may give the “perception” of a conflict of interest.  Employees unsure as to whether or not a conflict exists should discuss the matter with their supervisor or department head. 

Employees should ensure that they are familiar with this policy and discuss any areas of doubt with the supervisor or department head.  Supervisors and department heads are expected to seek direction from their respective managers where a question regarding conflict of interest arises. 

Guidelines 

Without limiting in any way the foregoing policy statement, regulation GBCA-R sets out guidelines as a means of illustration.

DMT Responsibility: AS(HR)

 

 

Adopted Date: 
Monday November 02, 1998