JEG-R: Exclusions and Exemptions from School Attendance

J: Students


In accordance with Section 91 (5) of the School Act, when a student is suspected to be suffering from a communicable disease (as defined by Vancouver Coastal Health) or other physical, mental, or emotional condition that would endanger the health or welfare of the other students, the procedures outlined below will be followed to medically exclude the student.  Such exclusions are used rarely.  They are most often applied when the student and/or the student’s family is unwilling to follow through on recommendations for medical intervention or in the cases in which the student’s behaviour is becoming progressively more dangerous.


The Principal shall consult with their Director of Instruction.

A meeting shall be arranged to discuss the possibility of exclusion with the Associate Superintendent, the Director of Instruction, the school Principal, the parents/guardians, appropriate District Learning Services staff, and appropriate Health Care or Social Services professionals already involved in supporting the parent/guardian. 

Prior to the meeting, the parents/guardians will be provided with all available documentation related to the concerns and a copy of policy JEG/JEG-R. 

The purpose of the meeting will be to review relevant documentation and develop a plan of action with regard to the student.  The Associate Superintendent will chair the meeting.

Following the meeting, the Associate Superintendent will determine whether a medical exclusion is appropriate as part of the plan of action for the student.  

If a decision is made to exclude the student pursuant to section 91 (5), the Associate Superintendent will advise the Superintendent, the Principal, and the School Medical Officer.

A letter from the Associate Superintendent will advise the parents/guardians that that the student may not return to school until the appropriate medical practitioner is satisfied that the student’s behaviour or condition no longer endangers the health of welfare of other students or Board employees.  In cases where the mental condition of a student is in question where appropriate, a certificate from a psychiatrist or psychologist may be required.  A copy of this certificate would then be directed to both the Associate Superintendent and the School Medical Officer indicating treatment initiated/completed. 

The Associate Superintendent shall inform the Superintendent of Schools of the exclusion.  All medical exclusions are then brought to the Board of School Trustees (the “Board”) for information in private session.

The District Principal of Learning Services, the Director of Instruction, or the District Principal of Alternate Education will work with the Principal to arrange for appropriate instruction support during the course of the student’s exclusion, including consideration of home study and VLN.

The exclusion shall be noted on the student’s permanent record card by the Principal and a copy of the medical exclusion letter will be included in the student file.

The student’s status will be monitored by the Associate Superintendent until he/she returns to school or is placed for treatment.

When the assessment is received indicating that it is appropriate to lift the exclusion, the Associate Superintendent convenes a meeting with appropriate District staff to review the assessment recommendation and to develop an appropriate educational plan for the student.   

The Associate Superintendent communicates with the parents/guardians indicating the terms under which the exclusion will be lifted and the program and/or school placement to which the student has been assigned.

DMT Responsibility: AS

Cross References: 
VBE Bylaw No. 2 Section 11 Appeal JHCC- Communicable Diseases
Revision Date: 
Aug 1990
Sep 1994
Feb 1996
Jan 1999
Jan 2016