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Required Documents

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In order to expedite the registration process, all required documents are needed to ensure the student’s application is complete and, most importantly, to ensure the school has the basic information it needs to maximize the health and security of the student.

Documents that are not in English or French need to be translated in English by a certified translator.

1. PROOF OF RESIDENCE IN the CITY OF VANCOUVER:  

  • The parent(s) or legal guardian and student must be currently living in Vancouver when submitting an online registration.  
  • Schools experiencing enrollment pressure may request additional identification as proof of residency
  • Home Owners
    • Recent property tax statement or a purchase agreement (with subject removal and a deposit receipt) if you just bought a new home
    • Recent bill
  • Tenants
    • Long-term rental or lease agreement
    • Recent bill 
  • Examples of recent bills: 
    • Phone
    • Electricity
    • Car insurance
    • Loan payment
    • Tenant insurance 

2. CHILD’S ORIGINAL BIRTH CERTIFICATE 

  • If the original birth certificate is not in English or French, please also include an English translated version of the birth certificate
  • The birth certificate should ideally show the parents’ names

3. PROOF OF STATUS IN CANADA (BOTH PARENTS AND CHILD(REN))

  • Permanent Residents
    • Permanent Residence confirmation letter from Immigration, Refugees and Citizenship Canada
    • Passport(s) 
    • If available, please also include copies of the Permanent Residence Card(s)
  • Work Permit Holders
    • Work Permit confirmation letter from Immigration, Refugees and Citizenship Canada
    • Passport(s)
    • Parent(s)' minimum of one year employment letter
  • Study Permit Holders 
    • Study Permit confirmation letter from Immigration, Refugees and Citizenship Canada
    • Passport(s)
    • Parent(s) admission letter and payment receipt for a full-time degree or diploma program. Please visit here for specific criteria.
  • Refugees and Protected Persons
    • Refugee Claimant document
    • Any other relevant immigration document
  • Diplomats
    • Diplomatic card 
    • Passport(s)
  • Canadian Citizens
    • Canadian passport or citizenship card or certificate
    • Indigenous status identification card

4. IMMUNIZATION RECORDS 

  • If immunization records are available, you do not need to translate them
  • Please also include other important health information (e.g. medical alerts)

5. CHILD’S PREVIOUS SCHOOL REPORT CARDS IN ENGLISH

  • Elementary - Most recent report card
  • Secondary - All report cards from Grade 7 (age 13 to present)
  • Any Individual Education Plan (IEP), Psycho-Education Reports, or Medical Reports

6. ANY OTHER RELEVANT DOCUMENTATION 

  • Other relevant documentation can include a Court Order involving Guardianship, Divorce, Separation, or a Parent Consent Letter from the second parent who currently does not reside with the student


PLEASE NOTE: Processing time for students with Special Educational Needs may be longer.  


If English is not the primary language at home, it is likely that the student will return for an assessment.  Our registrar will contact you to make an appointment to return to NWC for an assessment in reading, writing and mathematics.  The completed file and the assessment results will be sent directly to the catchment/placement school.

Learn more about our online registration process by clicking on the button below: 


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