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Required Documents

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In order to expedite the registration process, all required documents are needed to ensure the student’s application is complete and, most importantly, to ensure the school has the information needed to maximize the health and security of the student.

Documents that are not in English or French need to be translated in English by a certified translator.

Only submit your registration once you are physically living in the city of Vancouver, and you have a confirmed address in the city of Vancouver.

1. PROOF OF RESIDENCE IN the CITY OF VANCOUVER:  

  • The parent(s) or legal guardian and student must be currently physically living in the city of Vancouver  
  • The documents provided need to clearly show the parent(s) or legal guardian name and address in the city of Vancouver 
  • Schools experiencing enrollment pressure may request additional identification as proof of residency
  • You will need to provide: 
One of the following:

Homeowners: Recent property tax
 statement or a purchase agreement,
with subject removal and a deposit
receipt if you just bought a new home

Tenants:
Long-term rental or lease
agreement
- attach the entire Residential Tenancy Agreement 
- Please print and complete the 
Tenancy Agreement Form 
if your landlord does not provide one   
AND an additional proof of residence. Examples include:

- Cell or home phone statement
- Canadian bank account statement 
- Car insurance statement
- Loan payment
- Tenant insurance                                                - Electricity bill
- BC ID or Driver's license 





2. CHILD’S ORIGINAL BIRTH CERTIFICATE 

  • If the original birth certificate is not in English or French, please also include an English translated version of the birth certificate
  • The birth certificate should ideally show the parents’ names

3. PROOF OF STATUS IN CANADA (BOTH PARENTS AND CHILD(REN))

Permanent ResidentsOption 1: Permanent Residence confirmation letter from Immigration, Refugees and Citizenship Canada and Passport(s) or  Option 2: Copies of the Permanent Residence Card(s)
Work Permit Holders Work Permit for a period of one year or more from Immigration, Refugees and Citizenship Canada and Passport(s) and an employment letter for minimum of one year for at least 20 hours per week 
Study Permit HoldersStudy Permit from Immigration, Refugees and Citizenship Canada and Passport(s) and Parent(s) admission letter and payment receipt for a full-time degree or diploma program at a public post-secondary institution in British Columbia or a degree program at a private post-secondary institution in British Columbia
Refugees and Protected PersonsRefugee Claimant document and/or any other relevant immigration document
DiplomatsDiplomatic card and Passport(s)
Canadian CitizensCanadian passport or citizenship card or certificate or Indigenous status identification card

4. IMMUNIZATION RECORDS 

  • If immunization records are available, you do not need to translate them
  • Please also include other important health information (e.g. medical alerts)

5. CHILD’S PREVIOUS SCHOOL REPORT CARDS IN ENGLISH

  • Elementary - Most recent report card
  • Secondary - All report cards from Grade 7 (age 13 to present)
  • Any Individual Education Plan (IEP), Psycho-Education Reports, or Medical Reports

6. ANY OTHER RELEVANT DOCUMENTATION 

  • Other relevant documentation can include a Court Order involving Guardianship, Divorce, Separation, or a Parent Consent Letter from the second parent who currently does not reside with the student


PLEASE NOTE: Processing time for students with Special Educational Needs may be longer.  


If English is not the primary language at home, it is likely that the student will return for an assessment.  Our registrar will contact you to make an appointment to return to the NWC for an assessment in reading, writing and mathematics.  The completed file and the assessment results will be sent directly to the catchment/placement school.

Learn more about our online registration process by clicking on the button below: 


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