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Required Documents

Prepare for Your In-Person Document Verification Appointment

To help determine your child's eligibility for publicly funded education and ensure their health and safety at school, you will need to bring certain documents to your in-person appointment at the Newcomer Welcome Centre. After you finish the online registration, you will receive an email with a Bookings link to schedule your appointment. These appointments become available 30 days in advance.

Please review the information below carefully or download the checklist here to make sure you have everything ready. 

1. PROOF OF RESIDENCE IN the CITY OF VANCOUVER:  

Before we can move forward with the registration process, it is very important that you have proof of residency in the city of Vancouver. According to Administrative Procedure 300, school age children who live within the Vancouver School District boundaries, and whose parent(s) or legal guardian(s) are ordinarily residents in British Columbia, are eligible to enroll in an educational program provided by the District. 

To help check that you live within the Vancouver School District, you can use the:

To meet this requirement, you must provide documents that:

  • Show you are currently living in the city of Vancouver. 
  • Include the name and address of the parent(s) or legal guardian(s)
  • Please refer to the table below for acceptable documents:  
One of the following:
Homeowners: Recent property tax
 statement, empty home tax statement or a purchase agreement,
with subject removal and a deposit
receipt if you just bought a new home

Tenants: Long-term rental or lease
agreement
- attach the entire Residential Tenancy Agreement 
- Please print and complete the 
Tenancy Agreement Form, 
if your landlord does not provide one  		AND an additional proof of residence. Examples include:

- Cell or home phone statement
- Canadian bank account statement 
- Car insurance statement
- Loan payment
- Tenant insurance                                                          
- Electricity bill
- BC ID or Driver's license 
- Official membership documentation for a local social, education, business, or religious organization

**If a school is experiencing high enrollment pressure, you may be asked to provide additional identification to confirm your residency.


2. PROOF OF STUDENT BIRTHDATE AND PARENTAL INFORMATION

  • Original birth certificate, if this document is not in English or French, please also include a translated version.
  • The birth certificate should ideally show the parents' names.
  • Any of these documents that are not in English or French need to be translated in English by a certified translator. 


3. PROOF OF STATUS IN CANADA (BOTH PARENT(S) AND STUDENT(S))

Permanent ResidentsOption 1: Permanent Residence confirmation letter from Immigration, Refugees and Citizenship Canada and Passport(s) or  Option 2: Copies of the Permanent Residence Card(s)
Work Permit Holders Work Permit for a period of one year or more from Immigration, Refugees and Citizenship Canada and Passport(s) and an employment letter for minimum of one year for at least 20 hours per week 
Study Permit HoldersStudy Permit from Immigration, Refugees and Citizenship Canada and Passport(s) and Parent(s) admission letter and payment receipt for a full-time degree or diploma program at a public post-secondary institution in British Columbia or a degree program at a private post-secondary institution in British Columbia
Refugees and Protected PersonsRefugee Claimant document and/or any other relevant immigration document
DiplomatsDiplomatic card and Passport(s)
Canadian CitizensCanadian passport or citizenship card or certificate or Indigenous status identification card


4. STUDENT IMMUNIZATION RECORDS 

  • If immunization records are available, you do not need to translate them.
  • Please also include other important health information (e.g. medical alerts)
  • Some immunization documents that are not in English or French may need to be translated into English by a certified translator. 


5. STUDENT REPORT CARDS

  • Elementary - Most recent report card
  • Secondary - All report cards from Grade 7 (around age 13) to the present
  • If report cards are not in English or French, they may need to be translated into English by a certified translator. 
  • If your child has diverse learning needs, please also include any of the following documents (if available): 
    • Individual Education Plan (IEP)
    • Psycho-Education Reports
    • Medical Reports
    • **These documents are very important for helping us understand how to support your child. If they are not in English of French, they must be translated into English by a certified translator. 


6. ANY OTHER RELEVANT DOCUMENTATION 

  • Other relevant information can include documentation outlining parental responsibility, such as:  
    • Court Order involving Guardianship
    • Divorce document(s) 
    • Separation document(s) 
    • Parent Consent Letter from the second parent who currently does not reside with the student 
    • Certificate of Death 
    • **Any of the above documents that are not in English or French need to be translated in English by a certified translator. 
    • Letter outlining information regarding unique circumstances.

Learn more about our online registration process here


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