Required Documents
Certain required documents are needed to determine eligibility and ensure the school has the information needed to maximize the health and security of the student(s). Download a checklist here.
Documents that are not in English or French need to be translated in English by a certified translator.
1. PROOF OF RESIDENCE IN the CITY OF VANCOUVER:
- IMPORTANT: as per Administrative Procedure 300, school age persons who reside within the boundaries of the District, and whose parent(s)/ legal guardian(s) are ordinarily residents in British Columbia, are entitled to enroll in an educational program provided by the District.
- Proof of residence should demonstrate that you are currently residing within the city of Vancouver.
- The documents provided need to indicate the parent(s)/legal guardian(s) name and address in the city of Vancouver.
- Schools experiencing enrollment pressure may request additional identification as proof of residency.
- You will need to provide:
| One of the following: Homeowners: Recent property tax statement, empty home tax statement or a purchase agreement, with subject removal and a deposit receipt if you just bought a new home Tenants: Long-term rental or lease agreement - attach the entire Residential Tenancy Agreement - Please print and complete the Tenancy Agreement Form, if your landlord does not provide one | AND an additional proof of residence. Examples include: - Cell or home phone statement - Canadian bank account statement - Car insurance statement - Loan payment - Tenant insurance - Electricity bill - BC ID or Driver's license - Official membership documentation for a local social, education, business, or religious organization |
2. PROOF OF STUDENT BIRTHDATE AND PARENTAL INFORMATION
- Original birth certificate, if this document is not in English or French, please also include a translated version.
- The birth certificate should ideally show the parents' names.
3. PROOF OF STATUS IN CANADA (BOTH PARENT(S) AND STUDENT(S))
- Access the Eligibility of Students for Operating Grant Funding page on the Government of British Columbia website. This website will provide you with more detailed information.
- Examples of the documents you can provide here include:
| Permanent Residents | Option 1: Permanent Residence confirmation letter from Immigration, Refugees and Citizenship Canada and Passport(s) or Option 2: Copies of the Permanent Residence Card(s) |
| Work Permit Holders | Work Permit for a period of one year or more from Immigration, Refugees and Citizenship Canada and Passport(s) and an employment letter for minimum of one year for at least 20 hours per week |
| Study Permit Holders | Study Permit from Immigration, Refugees and Citizenship Canada and Passport(s) and Parent(s) admission letter and payment receipt for a full-time degree or diploma program at a public post-secondary institution in British Columbia or a degree program at a private post-secondary institution in British Columbia |
| Refugees and Protected Persons | Refugee Claimant document and/or any other relevant immigration document |
| Diplomats | Diplomatic card and Passport(s) |
| Canadian Citizens | Canadian passport or citizenship card or certificate or Indigenous status identification card |
4. STUDENT IMMUNIZATION RECORDS
- If immunization records are available, you do not need to translate them.
- Please also include other important health information (e.g. medical alerts)
5. STUDENT REPORT CARDS
- Elementary - Most recent report card
- Secondary - All report cards from Grade 7 (age 13 to present)
- Any Individual Education Plan (IEP), Psycho-Education Reports, or Medical Reports, this is particularly important if your child has diverse learning needs.
6. ANY OTHER RELEVANT DOCUMENTATION
- Other relevant information can include documentation outlining parental responsibility, such as:
- Court Order involving Guardianship
- Divorce document(s)
- Separation document(s)
- Parent Consent Letter from the second parent who currently does not reside with the student
- Certificate of Death
- Letter outlining information regarding unique circumstances.
