Required Documents

Mar 7, 2023

Certain required documents are needed to determine eligibility and ensure the school has the information needed to maximize the health and security of the student(s). Please click here to download a checklist.

Documents that are not in English or French need to be translated in English by a certified translator.

Only submit your registration once you are physically living in the city of Vancouver, and you have a confirmed address which demonstrates you have settled here.

Before you begin your online registration, please be prepared to upload the following required documents in good quality and in PDF format.

1. PROOF OF RESIDENCE IN the CITY OF VANCOUVER:

In order to qualify for publicly funded education, the parent(s) or legal guardian(s) and student(s) must be currently physically living in the city of Vancouver. As a result, we require documentation to confirm your place of residence.
The documents provided need to clearly show the parent(s) or legal guardian name and address in the city of Vancouver.
Schools experiencing enrollment pressure may request additional identification as proof of residency.
You will need to provide:

One of the following:

Homeowners: Recent property tax
statement, empty home tax statement or a purchase agreement,
with subject removal and a deposit
receipt if you just bought a new home

Tenants: Long-term rental or lease
agreement
- attach the entire Residential Tenancy Agreement
- Please print and complete the
Tenancy Agreement Form,
if your landlord does not provide one

AND an additional proof of residence. Examples include:

- Cell or home phone statement
- Canadian bank account statement
- Car insurance statement
- Loan payment
- Tenant insurance
- Electricity bill
- BC ID or Driver's license
- Official membership documentation for a local social, education, business, or religious organization

2. PROOF OF STUDENT BIRTHDATE AND PARENTAL INFORMATION

Copy of the original birth certificate. If this document is not in English or French, please also include a translated version.
The birth certificate should ideally show the parents' names.

3. PROOF OF STATUS IN CANADA (BOTH PARENT(S) AND STUDENT(S))

Please click here to access the Eligibility of Students for Operating Grant Funding page on the Government of British Columbia website. This website will provide you with more detailed information.
Examples of the documents you can provide here include:

Permanent Residents	Option 1: Permanent Residence confirmation letter from Immigration, Refugees and Citizenship Canada and Passport(s) or Option 2: Copies of the Permanent Residence Card(s)
Work Permit Holders	Work Permit for a period of one year or more from Immigration, Refugees and Citizenship Canada and Passport(s) and an employment letter for minimum of one year for at least 20 hours per week
Study Permit Holders	Study Permit from Immigration, Refugees and Citizenship Canada and Passport(s) and Parent(s) admission letter and payment receipt for a full-time degree or diploma program at a public post-secondary institution in British Columbia or a degree program at a private post-secondary institution in British Columbia
Refugees and Protected Persons	Refugee Claimant document and/or any other relevant immigration document
Diplomats	Diplomatic card and Passport(s)
Canadian Citizens	Canadian passport or citizenship card or certificate or Indigenous status identification card

4. STUDENT IMMUNIZATION RECORDS

If immunization records are available, you do not need to translate them.
Please also include other important health information (e.g. medical alerts)

5. STUDENT REPORT CARDS

Elementary - Most recent report card
Secondary - All report cards from Grade 7 (age 13 to present)
Any Individual Education Plan (IEP), Psycho-Education Reports, or Medical Reports, this is particularly important if your child has diverse learning needs.

6. ANY OTHER RELEVANT DOCUMENTATION

Other relevant documentation can include important documentation outlining parental responsibility. To demonstrate this, you can provide a Court Order involving Guardianship, Divorce, Separation, or a Parent Consent Letter from the second parent who currently does not reside with the student, a Certificate of Death or a letter outlining information regarding unique circumstances.

The online registration is the first step to successfully registering your child with the Vancouver School Board.

A Registrar will contact you to discuss the next steps once they have reviewed your online registration.

If English is not the primary language at home, it is likely that the student(s) will be scheduled for an assessment.

Please note, the registration process can often take about 10 to 15 business days, depending on the time of year.