If your child/student will be late, leaving early, or absent for the entire day, please notify the school by emailing uhillswitchboard@vsb.bc.ca.

To ensure attendance records are accurate, please include the following information in your email:

• Parent/Guardian Name
• Relationship to Student (Mother, Father, Guardian, Custodian, Homestay Parent, etc.)
• Student's Full Name (First and Last)
• Student Number
• Grade
• Date(s) of Absence (e.g., February 12 to February 15)
• Time of Absence or Missed Classes (e.g., All Day, Period 1, Period 2, Music Off-Timetable, Choir Off-Timetable, etc.)
• Reason for Absence (e.g., Illness, Medical Appointment, Personal Appointment, Parent-Excused, Religious Holiday, etc.)

Important: Attendance notifications must be submitted by a parent or guardian. Emails sent directly by students will not be accepted.

Signing Out During School Hours

If a student becomes ill or needs to leave during school hours, they must report to the office before leaving the school.

Office staff will contact the student's parent or guardian to obtain permission before the student is signed out and allowed to leave campus.

Field Trips

Teachers are responsible for collecting permission forms and preparing attendance lists for all field trips. These lists are then submitted to the office for attendance processing.

If the office has not received a field trip attendance list, the automated attendance system may generate a phone call or email requesting confirmation of your child's absence.

Absences and Missed Work

Students are encouraged to contact their teachers following an absence to obtain missed notes, assignments, assessments, and other important class information. It is the student's responsibility to make arrangements to catch up on missed coursework.

Sample Attendance Email

Subject: Student Absence Notification

Parent/Guardian Name: Jane Smith
Relationship to Student: Mother
Student Name: John Smith
Student Number: 12345678
Grade: 11
Date(s) of Absence: February 12-15, 2027
Time of Absence: All Day
Reason for Absence: Medical Appointment