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Facility Rentals

Facility Rentals

April 13, 2022


Thank you for your patience as we have worked on keeping our students and staff safe in our schools.

 Restart of District Facility Rentals


Field rentals for the Spring/Summer Season (April 1 to September 5, 2022)

Processing of rental contracts for historical user groups has completed.

 Field rentals for the Fall/Winter Season (September 5, 2022 to March 31, 2023)

Processing of rental contracts for historical user groups are ongoing.


Restrictions/Behaviour for use of school grounds

School grounds, courts and play structures continue to be available for casual use by the public outside of school hours.  However, during school hours, school property is for exclusive use of schools.

 Community coaching and organized activities on school grounds (i.e. fields, blacktop, uncover areas, parking lots) is only permitted with a valid rental contract.

 Use of school property must not result in property damage or unreasonably interfere with the ability of adjacent or neighbouring property owners or occupiers to the enjoyment of their own homes or property, including when due to vandalism, excessive noise, garbage or abusive or threatening or unsafe behaviour.  Painting lines on black top, covered areas, parking lots, etc. or adding basketball hoops to structures is not permitted.


Childcare rentals

Existing licensed childcare rentals continue.


Returning User Groups

Processing of rental contracts for historical user groups for gym rentals for the 2022/2023 school year is ongoing.

 We are adhering to a minimum of 2-hour rental blocks in gymnasiums (with 6pm and 8pm start times on weekday evenings).  Groups will be required to leave the facility 15 minutes prior to the end of the 2-hour booking.


 Safety Measures

Rental organizers are required to ensure their rental participants:


  • All rental groups and individuals are required to provide proof of liability insurance of $5 million naming the Board of Education of School District No. 39 (Vancouver) as an additional insured
  • A signed rental contract, evidence of insurance and payment is due within seven days prior to the rental start date

 Please contact should you have any questions.

September 1, 2020

Update: Moratorium on Facilities Rentals Extended

June 10, 2020

Update: Rentals of District Facilities

May 28, 2020

Update: Re-opening of playgrounds

May 8, 2020

Tennis courts to open

April 16, 2020

Update: Sports Fields Closed

The Vancouver School Board supports the use of schools by non-profit, community and commercial groups provided it does not impact the delivery of Kindergarten to Grade 12 programs.  Schools and other district programs have first priority in the use of facilities.

Rental rates for all school facilities and grounds is established by the district and includes full cost-recovery of long and short term capital and operating costs.

District facilities available for rental include:

  • Classrooms
  • Gymnasiums
  • Multipurpose rooms
  • Auditoriums
  • Cafeterias
  • Specialty rooms (i.e. libraries, music rooms)
  • School parking lots
  • Playing fields

School facilities are typically available after 5:00 pm on school days and on weekends.  There is an additional fee for custodial services on weekends and outside regular custodial hours on weekdays.

All requests  to book facilities in the district are handled through the Rentals Department.  Please complete and submit an application forms by email to  A rental contract will be provided upon approval.  Please note that rental bookings are only arranged for the current school year.

Current rental rates are available here.  All bookings are subject to the district's minimum insurance requirements.

For rental inquiries, please contact the Rentals Department at 604.713.5088 or by email at  Our hours of operation are from 8:30 am to 4:00 pm, Monday to Friday.  Closed on statutory holidays.

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